In order to ensure the security and confidentiality of your dictations, it is essential to utilize a password within SpeechExec. This password serves a crucial role in encrypting your dictations, which protects sensitive information from unauthorized access. Furthermore, transcriptionists who are tasked with transcribing these dictations will require the same password to decrypt the files, allowing them to access the content securely.
It is important to note that with the latest update, you now have the flexibility to activate or deactivate the encryption feature for each new file directly on the device. This means that you can easily manage which recordings are encrypted and which are not, providing you with greater control over your data security. However, be aware that once a dictation has been encrypted on the device, it cannot be decrypted. This is a critical point to keep in mind, as it emphasizes the importance of carefully considering whether to enable encryption for each dictation before proceeding.
To manage the encryption settings, navigate to the recording options and look for the encryption feature. The possible settings for this feature include:
- ON: This setting activates encryption for the dictation, ensuring that the content is protected.
- OFF: This setting deactivates encryption, allowing the dictation to be recorded without any additional security measures.